Privacy Policy

Who Operates Mia

Mia is operated by Orichalque SAS, 26 rue Bosquet, Paris, France. For privacy or support requests, contact us at hey@loopmia.com.

What Mia Does

Mia helps users schedule meetings from email conversations. When a user connects Google, Mia processes recent email in batches and reads calendar information to understand scheduling preferences, suggest available time slots, and create calendar invitations.

Data We Process

Depending on how you use Mia, we may process:

• Account information such as name, email address, provider account ID, and timezone.
• OAuth tokens needed to access connected Google accounts.
• Email metadata, snippets, and thread content needed to infer scheduling context.
• Calendar availability and calendar event information needed to propose and book meetings.
• Scheduling preferences extracted into an editable preference bible.
• Billing, subscription, managed-contact usage, digest metadata, AI usage metadata, and audit information.

Email Data

Mia is designed not to store raw email bodies long-term. Preference extraction uses bounded batches of recent email snippets and stores aggregate evidence summaries. Email content may also be processed to understand a thread or draft a scheduling reply. Mia stores extracted preferences, thread metadata, proposals, bookings, usage records, and audit logs.

AI Processing

Mia uses OpenAI to extract scheduling preferences, understand meeting context, and draft email replies. Relevant snippets or thread text may be sent to OpenAI for this purpose. Mia should not log raw email bodies.

Service Providers

Mia relies on infrastructure and service providers including Vercel, Supabase, Postmark, Stripe, Inngest, OpenAI, Google, and Cloudflare. These providers process data only as needed to operate Mia.

Security

OAuth tokens are encrypted before storage. Access to data is limited to the server-side systems required to operate Mia. No internet service can be guaranteed perfectly secure, but Mia is designed to minimize retained email content.

Retention And Deletion

We retain account, preference, booking, billing, and audit data for as long as needed to provide Mia and meet legal or operational obligations. You may request deletion of your account data by contacting hey@loopmia.com.

Contact

For privacy questions or deletion requests, contact Orichalque SAS at hey@loopmia.com.